Corporate Event Contract?

What should be different about a corporate event contract or festival event contract than what is in a private party contract?

Do you have a different contract for private parties and corporate events and/or festivals? How do you word non-compete (no other face painters allowed) clauses? Does anyone have a sample?

I hand type all my event and corporate contracts and agreement forms that way they have all specific information in them for verification like time date place and fee amounts. Then I add my generic policies that are the same and never change. I have a fill in type of birthday agreement form that I use for birthday parties.

Could you give examples if possible, not exact wording but ideas what is covered
name, event, where, I understand all that. I'm more curious on the policies etc.
I need to revamp mine a little and need to see if I left out anything important or put in to much.
Thanks if you do and if you don't I understand...

I will see if I can copy and paste and put it put it on here that way....I will try to do that this evening when I get home. I teach art classes on Mondays. So, when I get finished I will see if I can do that.

Great, have fun at your class.
What do you teach for Art? Just curious, my daughter is looking into colleges and trying to decide what field of Art she is interested in, right now she just wants to try it all.
Thanks..

Sorry been a crazy week! I teach fine arts classes. I teach drawing and painting. Most of my students are home ed kids that need to get their fine arts credits for high school. I do have adults that I sometimes teach, but, mostly kids from all different ages. I really enjoy it.
This is my basic agreement and I add to or take away what I need to. The deposits change based on the services. The PayPal fee is hardly ever paid : ) But, it covers things like the paints and tattoos and adverse weather and cancellations and so forth.

Code:

This is a legally binding agreement. RME is responsible to perform said duties and services as listed below here in this agreement. RME reserves the right to substitute performers, magic tricks, and other services and workers at our discretion. Be assured that RME will make every effort for your event to be professional and entertaining.
In the scenario of adverse weather related conditions and either party is unable to attend the contractual venue please note that there are NO REFUNDS and that the event will be rescheduled. If you must reschedule your event we will make every effort to accommodate your schedule but please be aware that our schedules are often booked several weeks in advance. When seeking to rebook services you will have to choose from the dates available on our calendar. This same policy is in effect for the death of a family member, or if your child becomes sick on your scheduled party date. This is our emergency policy which covers adverse weather, death, illness, and unstoppable circumstance and unforeseen tragedy. This does not apply to general conflicts of schedule where in the customer may change his or her mind about the dates of the entertainment. We do not change set dates for entertainment schedules without emergency justification. We have already hired entertainers and workers for your reserved date that we are obligated to pay for your event.
The customer is required to send a non-refundable 25% deposit to book a show. You have three working days to mail your deposit in. Please make checks payable to Terina Gillette or Daniel Gillette. This payment reserves your date and your balance is for services rendered. Your full balance is required 1 week prior to your show/venue/party booking. We do not collect at shows. This gives us time to ensure that your check clears. It makes a smoother transition for us as that we often have more than one booking a day. You may pay with PayPal. Please add the $5 processing fee that PayPal collects to your payment. You do not have to have a PayPal account to pay.
We ask that payments are mailed to us at the above address. You may drop by at our home office to pay in person if you prefer. Please make an appt to do so. At the moment we accept checks, Pay Pal, and cash. Please do not mail cash. Please note If we do not receive your ending balance that is due one week before your event we cannot send performers to your event. If your event requires a certificate of liability then please let us know ASAP so that we can make arrangements with our insurance providers to get the information that you need. We do own a business license, carry insurance, and are also members of the World Clown Association and the face and body painting association of America. Credentials are available for evaluation to all customers.
Cancellations…If a customer wants to cancel a party we allow a cancellation between the time of your booking deposit and your final balance payment that is due one week before your show/party/event. Please note that all deposits are non refundable. You are paying us to secure your date. If you cancel
Page2
within your cancellation period then you will not be required to pay your remaining balance. Your 25% deposit is not refundable under any circumstance. If you cancel past the one week time period then you will still be liable to pay your balance. We will have already contracted entertainers at this point and can only offer a reschedule for emergencies only.
We ask that you please provide a working phone number and good contact information so that we can reach you. We speak with our customers before any and every event. If you want to meet us before your event you are welcome to schedule a visit at our home office by calling ahead of time. You may also see us at one of our working festivals or other venues that are open to the public. Please call or e-mail to receive a current show schedule. You may look on our Royal Magic Events Facebook page to see our open schedules. You may also look at our Website to see our schedule. We will also email you a follow up form about our business after your entertainment event.
Other important information…Please note that it is our policy to never force a child to be painted, see a trick, or perform with our magician. If a child is scared then we do not force our services and the show will go on. RME is not responsible for any unforeseen mechanical failure of equipment or materials. We make every effort to have your event run smoothly but cannot be liable in the event of items beyond our control. This includes all natural and unnatural catastrophes.
All paints are FDA approved and safe for the skin. Glitters are cosmetic and are FDA approved for the skin. Though it is extremely rare, there is always a slight chance that a child could be allergic to paint as that these items are cosmetics. RME is not responsible for any child that is allergic to make up or cosmetics or skin glitter that may receive a rash. We take safeguards to keep our products clean and bacteria free and provide hand sanitizer and non scented hypo allergenic wipes at every event. We also use special sanitation methods to keep our products safe. Thus in keeping with our sanitary policy we can not paint children that are sick, have broken skin, or have eye infections. We paint children that are above the age of 2 only because younger children often tend to be scared of being painted. We ask that everyone use the wipes provided. We will not paint a child that refuses to clean off the area to be painted.
Glitter tattoos are placed onto the skin with medical adhesive glue. This is water proof. You will receive special instructions on how to remove the tattoos from the skin. Alcohol is used to clean the skin prior to application and recommended for removal.
We take promotional pictures at our events and parties. By signing this contract you are stating that you understand that you and your guests may be photographed for promotional purposes to this business. We reserve the right to use these images on our Website, mailings, Facebook, design boards, and other publicity. We do not sell these images for outside use and are images are solely used at our discretion for promotional purposes only.

Now most people do not take money ahead of time but I always have done it that way. It makes things run smoother and I can then verify the funds in accounts before I send myself or another painter out. I hope this helps you some.
That is great about your daughter, there are so many ways to work in art these days.

Thank you so much Terina. My daughter was home schooled up till last year. She decided to try Public High School in 10 grade, half year was just Math and Art. She decided to go full time for the second semester and sort of loved it.
This year new school because we moved and not so great. So we are thinking of moving back if we can find a rent. We miss everyone, she grew up there, it's strange here.
She has been taking classes with a private Art teacher for 4 yrs. and then the ones at Public HS. This year just one so far, 3 D art. She is looking into Colleges and trying to get all her requirements in. She is thinking about taking a class at the near by college to get a taste of college life.
Thank you for the idea on the contract, I appreciate it.
Judy

Hi Gina. I don't do contracts as nicely worded as Terina's. I do take a deposit for parties and send email confirmations that outline details for the party. For festivals, I write a nice letter to the organizer asking if I will be the only face painter or balloon artist, etc and any other details that may normally appear in a contract. I print out the organizer's response so I can have it available if needed. So far, so good and haven't had any problems. I have had a few situations where people have called to confirm a party that I did not book. I can easily check my email confirmations to see I did not book their party. I guess some people call so many companies that they sometimes forget who they booked.

Yes you do need to make it clear to them about how long you hold the date before payment too. Because they sometimes call for a price and then never send in information so I always make sure to tell them there paper work and deposit is what actually holds the date nt them speaking with me. Corporate clients are sometimes bad for this in my area, they think that they are your only business I guess LOL!So, in order to curb this I tell them in the email or the phone that they only have three days to get their deposit in.
I too send the mail confirmations and then the week before call them to confirm and then one last email. I try to stay in contact with my clients.
Most of the festivals in our area do not hold spots for painters. They just let whomever come set up and so, I don't usually have festival contracts per say only corporate ones and individual ones. Most of my business is between those two and then I do a few fairs, festivals, and so forth of that nature.
On a personal note it is hard to move. We have done it a few times. Having a private art instructor is great! I wish her well in her endeavors.

Oh and you had asked about non competes. I have had one drawn up and also I am meeting with an attorney to get it revised. I can send that when it gets completed. I spent way too much money trying to get that contract fixed. LOL!
But it is good to have one if you book out a lot of corporate things.