Do you use agreement forms to confirm events?

by Y-Von Tue Oct 16, 2012 9:05 am

Hi, all! Just wondering, when you set up "smaller" events like parties do you send some sort of agreement or "contract" confirming your presence and the fee? If so, is anything signed by you and/or the participant? Just trying to figure out how both parties make sure that things on both ends are confirmed.

Thanks,
Y-Von

by Perry Noia Tue Oct 16, 2012 9:26 am

I generally consider it solid as long as I get my deposit. If I actually remember to ask for an email address, I usually send them this:

Dear

Thank you for booking Perry Noia the Scaredy Clown for your event! Below are the details we discussed about your party. If there is anything that I have written incorrectly, please let me know.

Event Date:
Time:
Length of time:
Services to be Provided:
Number of Children expected:
Total Fee:
Deposit Amount:
Balance Due at Event:

Deposit has/has not been received at the time of sending this email. The deposit amount is fully refundable up to 2 weeks before the event. Should the event be cancelled with less than two weeks notice, the deposit will not be refunded.
Cash, cheques, Visa and masterCard are accepted at the event, cheques are to be made out to Erin Hawkins.

Contact Person:
Phone:
Guest of Honour:
Address of event:

Special Notes:

If you have any questions for me before the event, feel free to email me or call (519)562-7371 anytime. Thank you again for choosing Perry Noia the Scaredy Clown for your event. I look forward to providing quality entertainment for you and your guests.

by Guest Tue Oct 16, 2012 6:18 pm

I use a letter of agreement for EVERYTHING. Small parties get an abbreviated version that just confirms the facts, and they have to sign it and return it with the deposit before I confirm the booking.

by Y-Von Tue Oct 16, 2012 9:26 pm

Wow, thank you all!

I never even thought about a deposit! I'm such a newbie. This helps!

Y-Von

by Y-Von Tue Oct 16, 2012 11:13 pm

Oh, btw what is your typical deposit? Thanks again,
Y-Von

by Perry Noia Wed Oct 17, 2012 7:56 am

I only ask for $20, but I know a lot of people ask for more than that.

by Guest Wed Oct 17, 2012 8:33 am

I ask for 50% for smaller events and birthday parties, and $150 from the larger events.

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Do you use agreement forms to confirm events?

Do you use agreement forms to confirm events?

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